Outreach and Events Coordinator job posting

Job Posting: Outreach & Events Coordinator

The Regina Public Interest Research Group (RPIRG) is a student-run, student-funded non-profit organization dedicated to community-based research, education, action and awareness on social and environmental justice issues. RPIRG exists to provide its members with the resources to be active citizens on the University of Regina campus and in the greater community. RPIRG has been in operation since 2007. For more information, visit www.rpirg.org.

The Outreach and Events Coordinator is responsible for coordinating RPIRG’s student and community outreach and events, as well as managing overall communications.

**This position is only open to students at the University of Regina, including federated colleges (FNUniv, Campion, and Luther)**

Responsibilities (in order of workplan priority)

  • Reporting: maintain appropriate planning documents for all activities, engage in consistent check-ins with Executive Director and other staff or volunteers
  • Manage and build campus and community network: establish and maintain contacts with students, campus groups, faculty, and community groups for outreach and support purposes
  • Communications and marketing: promotion of RPIRG student opportunities and events, creating and ordering PR materials 
  • Event coordination: coordinate logistics for RPIRG’s events, including Disorientation Week, Annual General Meetings, board elections, Winter Power Up conference, and other campaigns. This includes some minor budget management and ensuring board and staff attendance as needed
  • Working with board members: lead monthly communications committee meetings and provide relevant information to the board. Follow up with board and staff to ensure timely completion of tasks
  • Managing RPIRG’s online presence including updating the website and managing social media accounts
  • Co-manage RPIRG resources: with Executive Director, co-manage lending of RPIRG library materials, sound system and megaphone, and button maker
  • Volunteer coordination: recruitment, retention and communication with RPIRG volunteers

Qualifications

Note: we acknowledge that applicants might not have every qualification listed here, and are willing to train and support the right candidate to develop the necessary skills in a reasonable amount of time.

Minimum qualifications:

  • Demonstrated project management skills including leadership, coordination, strong time management, budgeting, and excellent oral and written communication
  • Demonstrated ability to work without a lot of supervision
  • Strong interpersonal communication skills
  • Marketing and promotion experience
  • Computer skills (internet, word processing, spreadsheets, basic graphic design, website editing, newsletters, social media)
  • Understanding of power and privilege, principles of anti-oppression

Additional qualifications:

  • Volunteer management, recruitment and retention
  • Knowledge of non-profit governance structures, consensus-based decision making processes, working with a volunteer board
  • Knowledge of social and environmental justice issues relevant to students and/or wider Regina community

Work environment

  • Currently the RPIRG office is closed due to COVID-19 and permanent staff are working from home. When we reopen, all permanent staff are expected to be working in the office at minimum during open office hours. Outside of open office hours some flexibility can be negotiated for working from home. Some attendance and coordination at RPIRG events outside of office hours are required for this position.
  • The RPIRG office is small with only two permanent staff (this position and the Executive Director), as well as occasional contract staff. The permanent positions work closely together and occasionally negotiate sharing/swapping of tasks depending on workload and time of year
  • This position has a lot of room to try new and creative strategies for communications and outreach, and is highly encouraged!

Work location: Regina, Saskatchewan

Contract Period: This is a permanent part-time position as long as the successful applicant remains a registered University of Regina student. This position is also subject to a 3 month probationary period.

Hours of Work: 25 hours per week, with some flexibility available depending on the semester. 

Remuneration: Starting wage for this position is $20/hr, but may be higher based on experience level. It includes 15 paid vacation days per year, 20 paid sick/personal days per year, as well as annual health, transportation, and professional development allowances.

Starting date: late November 2020

Application Deadline: Monday November 2, 2020 at 7am

To apply, please prepare the following:

  • Resume and Cover Letter, in one document (include your name in title of document). Cover letters should explain how your skills and experience are relevant to this role specifically
  • Contact information of two references

And send it to:

Krystal Lewis (pronouns: she/her)

Executive Director, Regina Public Interest Research Group (RPIRG)

info@rpirg.org

If you would prefer to apply in a different format, please contact Krystal at the email above to discuss

We actively encourage applicants to self-identify if they are part of groups, communities, or identities that often experience barriers to equity

**This position is only open to students at the University of Regina, including federated colleges (FNUniv, Campion, and Luther)**

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